> For the complete documentation index, see [llms.txt](https://help.activenow.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.activenow.io/en/billing/issuing-an-invoice.md).

# Issuing Invoices

ActiveNow lets you issue invoices directly from the system — manually for individual payments or automatically after every online payment. This requires an integration with fakturownia.pl.

{% hint style="info" %}
Invoicing is handled through fakturownia.pl and is not included in the price of ActiveNow — the fee for using Fakturownia is charged by them separately, according to their [pricing](https://fakturownia.pl/cennik).
{% endhint %}

## Enabling the invoicing module

Go to *Settings* → *General*. In the *Additional features* section, turn on **Invoicing**, then refresh the page.

![Settings page showing the Additional features section with the Invoicing toggle](/files/MdZQKnj1IaxBeBl3yWOi)

## Registering with fakturownia.pl

If you don't have a fakturownia.pl account yet, go to *Settings* → *Invoicing* and click *Register with fakturownia.pl*. You will be redirected to the fakturownia.pl website to complete your registration.

![Settings page showing the Register with fakturownia.pl button](/files/jWkyyxgdnNXIMvIyEssC)

![fakturownia.pl registration page](/files/eSxnrkrUJGRz4s7pb7rO)

After registering, go to *Settings* → *Company details* in fakturownia.pl and fill in your company information.

![fakturownia.pl company details settings](/files/VbFYfQ2SAlxAq6oMafx0)

## Connecting fakturownia.pl to ActiveNow

To complete the integration, enter two pieces of information in ActiveNow:

1. Your fakturownia.pl account subdomain (the beginning of your fakturownia.pl address)
2. Your fakturownia.pl API authorisation code

![ActiveNow settings showing the fakturownia.pl connection fields](/files/GYZxAKhmH7AHjWLtaJ01)

### Where to find your account name and API code

1. Your account subdomain is the name you chose when registering — it is the first part of your fakturownia.pl URL.

![fakturownia.pl account subdomain highlighted in the address bar](/files/W6S5EzccSvjidogr49qA)

2. The API authorisation code can be found in fakturownia.pl under *Settings* → *Account settings* → *Integration*.

![Screen Recording showing where to find the API code in fakturownia.pl](/files/SSu9cNeqo9gj4NG2suGZ)

Once you have entered both values, click *Save*.

## Invoice settings

In the *Invoicing settings* section you can:

1. Set the default VAT rate for classes.
2. Set the service name that appears on invoices.
3. Mark invoices with the GTU 12 code (suitable for educational and training services). **Important:** for the GTU code to appear on invoices, you must also enable it in fakturownia.pl under *Settings* → *Account settings* → *Print settings* by checking *Insert GTU codes*.
4. Enable automatic invoice issuance after online payments.

![Invoicing settings section in ActiveNow](/files/k1SfbwHlXNPy5nhmkbDU)

## Issuing invoices manually

{% stepper %}
{% step %}
**Invoice information**

Go to the *Participants* tab and open the participant's profile. A new *Invoicing information* section has appeared on each participant's profile — fill it in with the necessary billing details.

You can also populate the fields automatically by clicking *Load data from GUS* and entering the participant's VAT ID (NIP).
{% endstep %}

{% step %}
**Issue the invoice**

In the participant's profile, go to the *Settlements* section. An *Issue an invoice* button now appears next to each registered payment.

Click it to open a window with the invoice details, which you can edit if needed.

After confirming, the invoice is issued automatically. You can then view it directly in fakturownia.pl and send it to the client.

If any details are incorrect, you can edit them directly in fakturownia.pl.
{% endstep %}
{% endstepper %}

## Automatic invoice issuance

If you use online payments, you can have invoices generated automatically after every online payment — no manual action needed.

Go to *Settings* → *Invoicing*. In the *Invoicing settings* section, turn on **Automatically issue invoices after online payments**.

After each online payment, the school administrator will receive a **notification** — both when an invoice is successfully issued and when it fails due to incorrect data. To send the invoice to the client, forward it manually from fakturownia.pl.

{% hint style="warning" %}
Invoices are issued automatically after every online payment **regardless of whether the client has a VAT ID (NIP)**.
{% endhint %}


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