Issuing Invoices

ActiveNow lets you issue invoices directly from the system — manually for individual payments or automatically after every online payment. This requires an integration with fakturownia.pl.

Invoicing is handled through fakturownia.pl and is not included in the price of ActiveNow — the fee for using Fakturownia is charged by them separately, according to their pricing.

Enabling the invoicing module

Go to Settings → General. In the Additional features section, turn on Invoicing, then refresh the page.

Settings page showing the Additional features section with the Invoicing toggle

Registering with fakturownia.pl

If you don't have a fakturownia.pl account yet, go to Settings → Invoicing and click Register with fakturownia.pl. You will be redirected to the fakturownia.pl website to complete your registration.

Settings page showing the Register with fakturownia.pl button

fakturownia.pl registration page

After registering, go to Settings → Company details in fakturownia.pl and fill in your company information.

fakturownia.pl company details settings

Connecting fakturownia.pl to ActiveNow

To complete the integration, enter two pieces of information in ActiveNow:

1. Your fakturownia.pl account subdomain (the beginning of your fakturownia.pl address)

2. Your fakturownia.pl API authorisation code

ActiveNow settings showing the fakturownia.pl connection fields

Where to find your account name and API code

1. Your account subdomain is the name you chose when registering — it is the first part of your fakturownia.pl URL.

fakturownia.pl account subdomain highlighted in the address bar

1. The API authorisation code can be found in fakturownia.pl under Settings → Account settings → Integration.

Screen Recording showing where to find the API code in fakturownia.pl

Once you have entered both values, click Save.

Invoice settings

In the Invoicing settings section you can:

1. Set the default VAT rate for classes.

2. Set the service name that appears on invoices.

3. Mark invoices with the GTU 12 code (suitable for educational and training services). Important: for the GTU code to appear on invoices, you must also enable it in fakturownia.pl under Settings → Account settings → Print settings by checking Insert GTU codes.

4. Enable automatic invoice issuance after online payments.

Invoicing settings section in ActiveNow

Issuing invoices manually

1

Invoice information

Go to the Participants tab and open the participant's profile. A new Invoicing information section has appeared on each participant's profile — fill it in with the necessary billing details.

You can also populate the fields automatically by clicking Load data from GUS and entering the participant's VAT ID (NIP).

2

Issue the invoice

In the participant's profile, go to the Settlements section. An Issue an invoice button now appears next to each registered payment.

Click it to open a window with the invoice details, which you can edit if needed.

After confirming, the invoice is issued automatically. You can then view it directly in fakturownia.pl and send it to the client.

If any details are incorrect, you can edit them directly in fakturownia.pl.

Automatic invoice issuance

If you use online payments, you can have invoices generated automatically after every online payment — no manual action needed.

Go to Settings → Invoicing. In the Invoicing settings section, turn on Automatically issue invoices after online payments.

After each online payment, the school administrator will receive a notification — both when an invoice is successfully issued and when it fails due to incorrect data. To send the invoice to the client, forward it manually from fakturownia.pl.

Invoices are issued automatically after every online payment regardless of whether the client has a VAT ID (NIP). If you'd like to issue invoices automatically only for clients with a VAT ID filled in — contact us at [e-mail].

Invoices issued automatically by ActiveNow can be forwarded straight to KSeF — configure this directly in your fakturownia.pl settings. You can also limit this to invoices issued for clients with a VAT ID. More information in the fakturownia.pl help.