Camp Participant Qualification Card

Schools organising camps in Poland are required by law to prepare a recreation participant's qualification card for each participant. The official template is defined in the regulation of the Minister of National Education.

ActiveNow generates a compliant document automatically — quickly and without any hassle.

When creating a camp, fill in the fields required for section I of the qualification card. The most important ones are the Recreation type, Address, and Timing.

Camp creation form with the Recreation type, Address, and Timing fields highlighted

Accessing the qualification card

Once the camp is created, open the Qualification card tab in the camp details. The document updates automatically whenever you edit the relevant Camp details fields.

Qualification card tab in camp details showing a preview of the PDF document

From this tab you can:

• Download the qualification card as a PDF.

• Send to participants — send it to all confirmed camp participants at once.

Both buttons are available in the top-right corner of the Qualification card tab.

When sending the card, you can add an additional message from your school — for example, the deadline by which participants must return the signed document.

Send qualification card window with a field for an additional message from the school

Sending to individual participants

In the camp's participant list you will find a Qualification card column showing whether the card has already been sent to each participant. Click the envelope icon next to any participant's status to send the card to that person only.

Camp participant list with the Qualification card column and envelope icon for individual sending

Client Panel

Parents can also download the qualification card from the Client Panel in the Camps tab, next to the confirmed camp.

Client Panel – Camps tab with the button to download the qualification card next to the confirmed camp