# Camps — Sign-Ups and Management

ActiveNow is not just for managing courses and classes. You can also use it to collect sign-ups for camps and manage them from one place.

## Enabling camps

To use the camps feature, you first need to enable it in the system.

Go to *Settings* → *General*. Scroll down to the *Additional features* section and switch the toggle next to *Camps management* to Yes.

![Additional features section with the Camps management toggle switched to Yes](/files/w5LoSiFNwvhq4hHtU0OP)

## Creating a camp

Once enabled, go to the *Camps* section that appears in the left-side menu and click *New camp*.

In addition to the general camp details, you can configure how clients pay for the camp. In the *Price* section you can set:

![Price section in the camp creation form with fields for first instalment and payment instalments](/files/0wZrKAXo1aP2hlWDDduP)

* **First instalment** — a fixed amount charged at the moment of sign-up.
* Additional instalments — any number of payment instalments with the dates on which each billing should be applied.

## Online sign-ups for camps

ActiveNow lets you embed a sign-up form on your website to collect camp registrations online. Configure it in *Settings* → *Online sign-ups* — click *Edit* next to the *Camps* form.

![Online sign-ups settings with the Camps form and Place on website button](/files/QAQq5glC3SMynnmbktJS)

Once configured, click *Place on website*, copy the embed code, and paste it into your website.

## What information should the client fill in?

In the *Client data* tab, you decide which fields are visible to the client (the *Visible* column) and which are required (the *Required* column). You can reorder fields by dragging the handle on the left side.

![Sign-up form field configuration showing Visible and Required columns with drag handles](/files/LuWqPb2Se9XhnLltxMrn)

If you need additional fields, add them in the [custom form fields](/en/online-sign-ups/custom-fields-in-sign-up-form.md) section.

## Which camp details should appear in the sign-up summary?

In the *Displayed information* section, you decide which camp details are visible in the sign-up summary. Unchecking a field hides it from the form. You can reorder these fields the same way as in the client data section.

![Information for sign-ups section in the camp edit view with configurable fields visible to participants](/files/pFj1jM7FK0otMf5UGdL8)

## Terms and consents

You can add required checkboxes to the form — for example, for terms of service, image rights consent, or a privacy policy. Clients cannot complete sign-up without accepting them. For more details, see [Managing Terms and Consents](/en/online-sign-ups/managing-terms-and-consents.md).

## Email communication after sign-up

At every stage of the sign-up process, clients receive an automatic email. In the *Email communication* section, you can customise the content of each message:

* **Sign-up received** — sent after the client submits the form. Includes camp details, confirmation of receipt, and any accepted documents.
* **Sign-up confirmed** — sent after the sign-up is accepted. Includes confirmation of enrolment and camp details.
* **Sign-up rejected** — sent after the sign-up is rejected. Includes the reason for rejection.

To automatically invite clients to the Client Panel after confirming their sign-up, tick the *Automatically invite to Client Panel* option.

![Email communication section in the form editor showing editable email templates](/files/Nbsp6zSCGYsIKoMr6nvX)

## Payment at sign-up

{% hint style="info" %}
The payment option during sign-ups is only available once you have set up [online payments](/en/billing/payu-configuration.md).
{% endhint %}

You can require clients to pay at the point of sign-up to make sure they show up.

There are two ways to collect payment:

* **Course fee** — the client pays the amount of the first payment for that camp (the deposit or first instalment).
* **Fixed prepayment** — the client always pays the same amount regardless of the camp chosen, for example as a booking fee.

![Sign-up form editor showing the payment at sign-up configuration](/files/dNL39UNlgtmcjtKKbQB5)

## Previewing the form

Before sharing the form with clients, check how it looks in practice. Click *Preview* in *Settings* → *Online sign-ups*, fill in a test sign-up, and make sure everything works correctly.

## Pending sign-ups

Once a client submits the form, all their details — name, phone number, email address, chosen camp — are automatically added to ActiveNow. You can review and accept or reject each sign-up in the [Pending sign-ups](/en/online-sign-ups/managing-pending-sign-ups.md) tab.


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