ActiveNow and GDPR

Since 25 May 2018, GDPR has been in force across the European Union, setting out the rules for personal data protection. As a school, you collect and process your clients' data — ActiveNow helps you do it in full compliance with the law.

What is GDPR?

Since 25 May 2018, the European Union has enforced regulations on privacy and personal data protection. Every business must obtain consent from its clients before collecting, storing, or processing their data in any way.

Clients have the right to view, edit, and transfer their personal data, as well as the right to have it permanently deleted from a company's database.

Data controller vs. data processor

From a legal standpoint, the new regulations distinguish between two roles:

1. Data controller — the owner of the data; the entity that collects data from its clients, and determines and communicates why and how it is processed.

2. Data processor — an external party working on behalf of the controller, supporting its operations.

In the context of ActiveNow and its work with schools:

1. The school remains the data controller, collecting client data for necessary administrative purposes.

2. ActiveNow acts as the data processor in this relationship.

GDPR and client rights

GDPR grants consumers four key rights. They can:

1. view the data a company holds about them,

2. edit their data if it is incorrect,

3. transfer their personal information at any time,

4. request the right to be forgotten — permanent deletion of their data from the company's database.

How ActiveNow supports GDPR compliance

In line with the rights established by GDPR, ActiveNow users (including parents and instructors) can:

1. view their data in the system and verify it is correct,

2. update their data to keep it accurate,

3. export their information in digital form when needed,

4. delete their account and be forgotten if they end their relationship with the school.

In an era where data security comes first, physical registers and Excel spreadsheets are a less reliable option than a digital database protected by professionals. We're committed to giving our clients full control over the data they've entrusted to us.