Managing Class Locations

If you run classes in more than one location, you can add them to the system and assign them to specific courses. This way you always know which courses are taking place where. Participants also see which location they are signing up for, and can filter your offer by venue.

How to add a location

1. Go to Settings → Locations.

2. Click New location in the top-right corner.

3. Search for the location by address or venue name — the system will suggest matching results.

4. Check the suggested address and correct it manually if needed.

5. Set a label for the location (the name it will display as in the system).

6. Save.

If you search by venue name and already have a similar location in the system, ActiveNow will suggest the existing name — this helps you avoid duplicates.

You can also add a new location directly when creating a course, camp, or event — the add-location window works exactly the same way as in Settings.

How to assign a location to a course

When creating or editing a group course, individual course, camp, or event, all your saved locations will appear in the Venue field — select the right one.

Once locations are assigned to courses, you can:

• Filter participants by location — useful when you want to quickly see who attends a given location.

• Create separate sign-up forms for a chosen location — participants will only see courses at that location.

If you run classes in more than one city, ActiveNow will automatically show you a City filter — you don't need to enable it anywhere. The filter appears in the Calendar, participant list, and course list, as well as in the sign-up table, Client Panel, and sign-up forms (as long as the course has locations from at least two cities attached).

Editing a location

If a location's details have changed, click Edit next to it — you can update both its name and address there.

Deleting a location

If a location is assigned to any classes, ActiveNow won't let you simply delete it — it will suggest hiding it instead, so you don't lose your course history. Locations that have never been used can be deleted without restrictions.

Class places and additional places

Locations in Settings are split into two sections:

• Class places — your school's main locations, used in group courses, individual courses, one-time classes, trial lessons, or classrooms/courts/lanes.

• Additional places — locations used only for camps and events.

Classrooms, courts, and lanes

If you run classes in several specific spaces within one venue — for example different rooms, courts, or lanes — you can assign them to each venue and track their availability. This is an optional feature that you enable in settings.

Enabling the feature

Go to Settings → General → Additional features and enable Different classrooms, Different courts or Different lanes — the name depends on your school type. After refreshing the page, the Venues management tab in Settings will allow you to assign classrooms, courts, or lanes to each venue.

Additional features section with the Subvenues management toggle switched to Yes

Adding classrooms, courts, or lanes

Click Classrooms / Courts / Lanes next to a venue, then add all the spaces used at that location. Confirm by clicking Save.

Subvenue availability

In the same tab, you can set the availability of each space. Click the grey pencil icon in the Availability column next to the space. Enabling Limited availability lets you define the days and hours when it's available. Unavailable slots will appear in grey in the Calendar.

Assigning a classroom / court / lane to classes

When adding or editing a class, an additional field will appear in the Venue section letting you choose the specific classroom, court, or lane.

Filtering the Calendar by classroom / court / lane

Once subvenues are set up, a Classroom/Court/Lane filter will appear in the Calendar and the Groups list. First select the Venue filter, then filter further by the specific subvenue.

Filtering the Calendar by a specific subvenue using the Classroom/Court/Lane filter