# Recording Instructor Absences

An instructor going on holiday or called in sick? Record their absence in ActiveNow — the system will immediately show you all affected lessons and let you reorganise them in one place.

## How to add an absence

Go to the selected instructor's profile and scroll down to the ***Absences*** section — you'll find it below *Availability*. Click ***Create absence***.

In the window that appears, choose the type of absence:

* **All day or longer** — set the date range for the instructor's absence.
* **Selected hours** — choose a specific day and the time range during which the instructor will be unavailable.

Click ***Confirm***.

## Classes requiring action

If the instructor had classes scheduled during their absence, they will appear in the ***Classes requiring action*** table. This includes group courses, individual courses, camps, and events.

For each class, expand the ***Actions on class*** menu and choose one of the options:

* **Change date** — move the class to a different date or time.
* **Add replacement** — assign another instructor to cover the class.
* **Cancel class** — cancel the class.

{% hint style="info" %}
Camps and events work differently from standard courses — modifications for them are available by clicking the ***Details*** button.
{% endhint %}

## Updated classes

Once you take action, the class moves from the *Classes requiring action* table to the ***Updated classes*** section. Each entry receives a status reflecting the decision made:

* **Substitution** — a substitute instructor has been assigned.
* **Date changed** — the class has been moved to a new time.
* **Class cancelled** — the class has been cancelled.

## Tasks — classes without an instructor

All classes of all absent instructors that require action are also available in the ***Tasks*** tab, under the ***Classes without instructor*** section. This is a global view — useful when you are managing absences for several instructors at the same time.

The available actions are the same as in the *Classes requiring action* table. Once a change is made, the entry disappears from the list.

## Absences in the calendar

A recorded absence appears in the calendar, displayed horizontally in the weekly, daily, and monthly views.

Any lesson, camp, or event scheduled with the absent instructor is marked with a triangle warning icon.

## Notification for the instructor

When you record an absence, the instructor will automatically receive a notification in their panel.


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