Setting Instructor Availability

Do your instructors only work on certain days of the week? Or do they have gaps between classes during the day?

You can record this in ActiveNow easily.

Defining availability improves day-to-day workflows in several ways:

• When adding substitutions, ActiveNow will suggest the instructor who is the best fit for covering a lesson, taking their availability into account. This saves time when deciding who can step in. Read more in Instructor Substitutions.

• In the Calendar, the system shows greyed-out time blocks for the instructor selected in the filter at the top — a clear visual signal that the instructor is unavailable during those hours. This makes it easier to decide on rescheduling a lesson or planning a new course.

To see all instructors' availability for a given day at a glance, use the Day — Instructors calendar view.

Setting an instructor's availability

1

Go to the Instructors tab and open the instructor's profile

2

Switch from Full accessibility to Limited accessibility to define the days and hours when the instructor can teach

By default, the instructor's availability matches the school's opening hours.

You can also set a split availability — if an instructor has a gap during the day, use the plus icon to add a second availability block.

Changing an instructor's schedule

If you know that an instructor's availability is changing — for example from a new semester — you can plan the new schedule in advance. The original hours will apply until the start date you specify.

This lets you plan an instructor's new working hours ahead of time, and the system will use them automatically once the new schedule takes effect.

To add a new schedule:

1

Open the instructor's profile

2

In the Accessibility section, click the dropdown that shows Current

3

Select Add a new schedule

4

In the dialog, set the start date, click Confirm, and define the new working hours