Managing Instructor Settlements

Settling up with your instructors doesn't have to mean manually counting worked hours. Assign a rate to each instructor's account and let ActiveNow calculate their salary automatically based on completed lessons.

Enabling the feature

Go to Settings → Additional features and turn on Instructors salaries.

Additional features settings with the Instructor settlements toggle set to Yes

Default salary

The default salary is the per-lesson rate you assign to an instructor's account — set separately for group and individual courses. Once set, it is automatically applied to all courses the instructor already teaches and to any new courses you create for them.

To set the default salary, go to the Instructors tab, click the instructor you want to configure, and on their account set the appropriate rate for group and individual courses.

Overriding the salary for a specific course

If an instructor has a different rate for one particular course, you can override it there directly. Go to Courses, open the course, and in Course details find the Instructor's salary section. Click Show to edit the rate.

Setting the salary for a specific timeslot

If a course has multiple timeslots with different instructors, you can assign a salary per timeslot. In Course details, go to the Schedule section and select Change instructor's salary from the actions menu on the right.

Instructor salary and substitutions

When instructor X covers for instructor Y and their rates differ, you can set the substitute's rate directly when entering the substitution. Select the lesson in the calendar, open Lesson details, go to the Instructor substitutions section, and enter the substitute along with their rate.

Salary summary reports

Use the built-in reports to settle with your instructors. You can generate salary summaries broken down in three ways:

• Instructor's salaries — total per instructor

• Instructor's salaries from courses — broken down by course

• Instructor's salaries from venues — broken down by venue

To generate a summary, go to Reports → Finances and open the Instructor's salaries report. Set the period you want to cover and click Generate report. You can also export the result to Excel.