Court Bookings

Running a tennis school? In ActiveNow you can manage not only classes but also bookings for individual courts.

Enabling court bookings

To enable court bookings, go to Settings → General. In the Additional features section, switch the toggle to Yes next to the Where do you run classes? — Different courts option.

Additional features section in Settings with the court booking toggle highlighted

Adding a new court

Once Booking of courts is enabled, an additional tab — Venues management — appears in Settings.

For court bookings to work correctly, you need to add at least one court first.

Courts are added by assigning them to a specific location.

Go to Settings → Venues management, then in the Manage courts section click New venue.

After adding and naming at least one location, a Details button will appear next to it.

In the Manage courts section you can then click New court.

After saving, the court is assigned to the location and can be booked.

Animation showing how to add a new court in Venues management

The Courts tab

Enabling court bookings also unlocks an additional Courts tab in the system, visible in the left panel.

From this tab you can add new courts and view all courts currently in the system, shown together with the location they're assigned to.

After selecting a specific court, you can fill in detailed information: upload a photo, edit the name, court type, additional information, and configure online booking availability.

You can also set limited availability for a court and define a pricing schedule for bookings — for example, different prices at different times of day, or different rates on weekdays vs. weekends.

In the Calendar, select the Venues filter and switch to the Daily - Venues view to easily see which courts are available on a given day, making it easier to enter bookings.

Calendar in daily venue view showing court availability

You can also filter by court in the Calendar: set the Venues filter and select a location, then choose the appropriate court in the Court filter.

Animation showing how to filter by court in the Calendar

Booking a court

To add a court booking, drag in the Calendar to the time slot where you want to create the booking (date and time). From the dropdown menu, choose New court booking. In the booking editor you can change its color in the calendar, assign a participant, select a location, choose a specific court, and set a price. You can also edit the booking time here.

Selecting a specific court is required to complete a booking. Without this, the booking cannot be saved.

The charge for the booking is added to the participant's profile and is visible in the Billing section.

Each booking can be edited by selecting it in the Calendar and clicking Change in the top left corner.

Animation showing how to create and edit a court booking in the Calendar

Online court booking

If online booking is enabled for a court, participants can make bookings through their Client Panel or via a booking form placed on your website. Once a participant books a court, it appears in the Calendar and the participant has a limited time to pay. The system also sends notifications about bookings and payments in the Notification Center. The participant's charge and payment are recorded in the Billing section of their profile in the usual way.

If online payments are not enabled on your school's account, the booking is accepted immediately — the participant receives the corresponding charge, which you then need to record manually on their profile once payment is received.

The court booking form is available — like all other forms — in Settings → Sign-ups. There you can edit the form and add, for example, a booking policy or change the booking confirmation message. The form for court bookings is labelled Courts booking by default. You can also preview the form there, or get the HTML embed code to place it on your website using the Place on website button.

Animation showing online court booking appearing in the Calendar